Meeting Minutes – 9th August 2019

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Meeting Minutes

Meeting: BASG EXECUTIVE COMMITTEE

 
Date & Time: 9 August 2019 at 19.00 – 21.00 hours

 
Location: Loudwater Combined School, School Way, Kingsmead Road, Loudwater, High Wycombe Bucks HP11 1JJ

 
Present:

 

 

 

Apologies:

 Paul Randall (Chair), Anne Sheddick (Vice Chair), Jo Pearce (Treasurer),

Maggi Bull, Peter Lerner, Joanne Marchant, Gwyneth Langley, Tomas Pukalski, Bernadette Allison (Secretary)

 

None

 

   

Agenda Subject

 

    

Action
 

1.

  

Apologies for absence

 

  

None

  
 

2.

  

Notification of any other business

  

  • Clerk briefing
  • Governor training
  • NGA membership

 

  
 

3.

  

Declaration of interest

 

  

None

  
4. Approval of minutes from the meeting held on 24 July 2019

 

 Approved with the following amendments:

 

Item 8 – web address should read

www.bucksgovernors.org

 

Item 10 – additional date of 10.12.19 at 19.00,

Venue to be decided

 

All other actions were incorporated within the agenda.

 

 

  
 

5.

 

 

  

New member

 

  

No further contact from Martin Simpson.

 

Further interest from prospective new members may be forthcoming at the AGM to join the Executive Committee.

 

 

  

 

 
 

6.

  

Website

  

Thanks were expressed to Tomas for his work and to members who have contributed to content for the revamping of the website.

 

The challenge to access and to be able to modify the current/old website continues.

It is hoped that with the launch of the new website the ranking of the ‘old’ site will diminish and the new one will takeover. Also, the old one will automatically expire and become redundant as of January 2020.

 

Discussion took place about the advantages of setting up a Facebook ‘page’ for the group.

The group agreed to this.

TP will bring his system to the next meeting to explain the workings of such a page.

 

JM offered to proof read the content of the website

 

The group was asked to send any photos (with the relevant permission) to Tomas for inclusion on the website.

 

Anne offered to consider links to categories for the webpage so it is user friendly for the users.

AS will send suggestions to TP by 14.09.19

 

  

 

 

 

 

 

 

 

 

 

 

 

 

TP

 

 

 

 

 

TP & JM to meet

 

 

 

 

AS to send to

TP

 
 

7.

  

Constitution

  

PL presented the amended constitution which he had send to the group prior to the meeting.

 

PL had incorporated suggested amendments.

Further discussion and amendments took place.

 

Copy below to be agreed at the next BASG meeting ready to go to the AGM meeting in November

 

 

Thanks to Peter for his work on the document.

 

  

 

 

 

 

 

 
 

8.

  

Consultative Board Meeting

  

AS prepared questions linked to the Side by Side Document.

It is anticipated these will be raised at the next Governance Consultative Board meeting. These questions addressed:

 

v Communication

v Funding

v Designation and Facilitation

v Entitlement

v Governance as part of Side by Side

 

Any amendments to be sent to AS immediately.

 

  

 

 

 

 

 
 

9.

  

Executive Directors Briefings

  

PR is working on slides for the briefings he will present at the meetings.

The focus for these will be:

 

v Role of BASG

v New website

v AGM

  

 

 

 

 

 

 

 
 

10.

  

Communication with BCC

  

PR as Chair of BASG continues to communicate with BCC.

 

Working with BCC continues to be a high priority for BASG so as to facilitate high quality placement of Governance within BCC.

 

  

 

 

 
 

11.

  

New BCC Service Director Education

  

PR will be involved in the recruitment process at Interview level.

The group was pleased to know that governance in the form of Chair of BASG will be part of the recruitment process for the next Director of Education.

 

  

 

 

 

 

 

 
 

12.

  

AGM

  

PR will mention the BASG AGM during his presentation at Briefings.

 

Some final domestic arrangements of provision  still need to be agreed – refreshment facilities.

 

MB is sorting out how insurance cover can be provided at the venue.

 

  

 

 

 

 

 

 

MB to finalise

 
 

13.

  

Accounts

  

The accounts are still to be finalised

 

  
 

14.

  

Clerking

  

JP will meet on 13.09.19 with GD regarding the situation of Clerking within BCC.

This meeting will be prior to the Governance Consultative Board Meeting (18.09.19).

 

  
 

15.

  

AOB

  

Clerks Briefing

Gareth Drawmer has proposed that BCC hold termly briefings for Clerks.

Jo Pearce is meeting with Gareth 13.09.19 to discuss what these might look like.

 

Governor Training

Gareth Drawmer has proposed that BCC deliver termly training to Governors.

It is unclear whether this is general needs-led training or training is Side by Side QA.

Maggi and Anne proposed to raise this at the SGCB on 18 September.

 

NGA Membership

This is all confirmed and a communication will be going out to schools in Governor Times this week.

 

 

  
 

16.

  

Date and time of the next meeting

  

Next meeting 15.10.19 – venue to be decided

 

Meeting closed at 21.05

 

Thanks to PR for facilitating venue for the meeting.