Meeting Minutes – 24th July 2019

Apologies:

Maggi Bull, Peter Lerner, Joanne Marchant, Gwyneth Langley, Bernadette Allison (Secretary)

Tomas Pukalski,

Martin Simpson

1.

Apologies for absence

Martin Simpson, Thomas Pukalski

2.

Notification of any other business

• Clerking
• Accounts
• Side by Side

3.

Approval of minutes from the meeting held on 28 June 2019

Approved.

Actions incorporated within the agenda.

4.

New member

Martin Simpson remains interested in joining the group.

Unfortunately, he was unable to attend the meeting.

5.

Constitution

It is anticipated that a draft of the Constitution will be available for the group to review in September.

Chair reminded us about our ongoing awareness of the different roles members may have and how we need to be diligent regarding conflicts of interest.

This needs to be referred to in the constitution along with the fact that no individual has authority to act alone.

PL will co-ordinate

6.

AGM

Venue, timing and guest speaker all confirmed.

A draft of the the ‘Flyer’ was shown to the group.

Once the flyer is confirmed PR will send final version to JM to circulate to Chairs and Clerks.

Information will also be placed on Governor Hub.

Arrangements for refreshments still to be confirmed based on number of attendees.

JM

GL

7.

BCC communications

PR has sent an email to GD (BCC) about ways forward regarding communications, Sarah Callaghan and Ben Dunne’s departures and plans moving forwards and support for RI schools regarding the DfE notification sent out to schools on the 19/7 and how this sits with Side by Side support.

PR waiting for a response to the email.

Discussion took place around the Side by Side document. Feedback from members of the group to PR by 31.07.19.

Group to review

8.

IT access

TP has been working to try to gain access to the present web setup.

Unfortunately, it has not been possible to contact Oli O’Neil via telephone or email.

The group agreed to a new web address to be created asbucksgovassoc.co.uk

This will facilitate the creation of a new website.

AS and PR are going to coordinate the content of the sections.

JP and GL will compose section for clerking.

JP & GL

9.

Website

It will be necessary for BASG to pay £240.00 yearly for the ongoing presence of the website.

Tomas Pukalski will establish and co-ordinate this. Acknowledgement to his company Framework Digital will be present within the footer text of the website.

The group agreed to this.

TP

10.

Dates for meetings 2019/20

The following dates were agreed:

9.09.19 at 19.00 – venue to be decided

15.10.19 at 19.00 – venue to be decided

4.11.19 at 19.00 – venue to be decided

11.

AOB

Clerking

At present JP is still managing enquiries from schools regarding clerking.

Concerns were raised regarding who will ensure the quality assurance of clerks and how new clerks will be being generated and trained.

JP will follow up these concerns with GD and see what plans are in place to address the maintenance of such an important role for Governing Boards. JP anticipates she should have some feedback by the beginning of the Autumn Term.

Accounts

JP (Treasurer) handed over all the documentation for BASG accounts to AS for passing to the auditor.

Side by Side

Concerns had been discussed under Agenda item 7 linked to the content of the document.

PR will follow up with GD.

Meeting closed at 21.15

JP

AS